Shareholder selections in pipe renovation — without the spreadsheet scramble
The shareholder sees what the contract includes, what the extras cost, and makes the choices themselves. You get the summaries for procurement and the site — and the warranty inspections from the same system.
Sound familiar?
The shareholder doesn't know what the contract includes.
The same question arrives 60 times, and every answer costs the site manager time.
Selections are late and the site waits.
One missing tile selection stops the whole line — and the chasing eats the hours meant for running the site.
Extra work never gets invoiced.
A change agreed verbally never reaches the invoice — or ends up as a dispute.
The warranty period lives in email.
Inspection findings are scattered, and nobody knows which ones are handled.
How it works
- 1Selections
Project data into the system the way you want
Send an Excel or PDF and we'll import the data for you. You can also import it yourself using an Excel template — or copy materials from a previous project as the basis for a new one.
The shareholder handles the choices themselves
The shareholder sees the options and prices, both those included in the contract and the extra-cost options. They request structured quotes, approve them, select materials and sign the order confirmation. Choices lock when the shareholder is ready — or at the latest when the locking schedule expires.
- 2Handover
Documents are generated ready
Room cards, order confirmations, quantity summaries and procurement packages are generated from the choices made. Exactly the ones done by hand today.
Move-in inspection in the same system
Inspections are done per apartment, findings recorded on site and acknowledgements stored. Apartment-specific user and maintenance instructions are handed over from the same place.
- 3Warranty period
The annual inspection doesn't drag on
Findings are recorded per apartment, repair status is trackable and everything sits with the original selections and acknowledgements. When a shareholder asks two years later what they chose, the answer takes seconds.
Communication and documentation travel with you
Email reminders by default, SMS and postal mail if you choose — a shareholder base always has both kinds of people. Messages, acknowledgements and internal discussions are stored with the choices.
Adopt the whole lifecycle or just the part you need now.
What you get in a pipe renovation
- Contract standard vs. priced extra clearly separated
- Bathroom and separate WC packages
- Style options and “no selection” defaults
- Grout colours per tile type
- Extra-work quotes and electronic signature
- Locking schedules
- Room cards
- Quantity summaries
- Procurement packages
- User and maintenance instructions
- Move-in inspection
- Annual inspections
- Findings and repair tracking
- Email, SMS and letter
- Per-shareholder selection history and acknowledgements
- Internal discussions
“At Peab we chose Roomdesk for managing resident changes because it lets us capture synergies across our business units. Roomdesk also supports our digital development.”
Clear pricing, no surprises
- Price is based on the number of apartments plus a fixed monthly fee
- No per-module add-ons — you adopt what you need
- Pass-through costs (SMS, letter mail, visualisations) are itemised separately
Frequently asked questions
Let's go through your next project together
Leave your details and the project size — we'll book a 20-minute demo.