From sales to the end of the warranty period — in one system
Roomdesk handles project publishing and sales, the buyer's material selections and change orders, handover documents and warranty inspections. No separate tool for every phase.
Sound familiar?
A separate tool for every phase.
Sales in one system, selections in Excel, inspections on paper. Data doesn't carry over — it gets re-entered.
Project data is updated in several places.
Portals, your own website, brochures — the same change is made by hand in every channel, and something always gets missed.
Change orders eat the margin.
Separate quotes are made by hand, pricing varies, and part of the work never gets invoiced.
The warranty period arrives as a surprise.
Annual inspection findings live in emails and sticky notes, and nobody knows which ones are handled.
How it works
- 1Sales
Publish once, visible everywhere
Publish and update project data from one place to the housing portals and your own website. One change is enough.
Leads and reservations in one view
See who is interested in which apartment and where the conversation stands. Reservation status is up to date in real time.
Sales contracts fill themselves in
The whole contract is generated onto the standard RT template from project and apartment data — no copying between documents. Requires your own RT licence.
- 2Selections
Project data into the system the way you want
Send an Excel or PDF and we'll import it for you. You can also import it yourself with an Excel template — or copy materials from a previous project.
The buyer handles the choices themselves
The buyer sees the style options and prices, both standard and change orders. They request structured quotes, approve them, select materials and sign the order confirmation. Choices lock when the buyer is ready — or at the latest when the locking schedule expires.
- 3Handover
Documents are generated ready
Room cards, order confirmations, quantity summaries and procurement packages are generated from the choices made.
Move-in inspection in the same system
Inspections are done per apartment, findings recorded on site and acknowledgements stored. Apartment-specific user and maintenance instructions are handed over from the same place.
- 4Warranty period
The annual inspection doesn't drag on
Annual inspection findings are recorded per apartment, repair status is trackable and all documentation sits with the original selections.
Communication and documentation travel with you
Email reminders by default, SMS and postal mail if you choose. Messages, acknowledgements and internal discussions are stored with the apartment data — from sales to the end of the warranty period.
Adopt the whole lifecycle or just the part you need now.
What you get in a new development
- Project publishing and updates
- Lead management
- Real-time reservation status
- Sales contracts on RT templates
- Style packages and apartment types
- Change-order quotes
- Visualisations
- Electronic signature
- Locking schedules
- Room cards
- Quantity summaries
- Procurement packages
- User and maintenance instructions
- Move-in inspection
- Annual inspections
- Findings and repair tracking
“Roomdesk's KotiKauppa service is logical, simple and user-friendly. The software is developed continuously and support from the vendor is almost real time 😊”
Clear pricing, no surprises
- Price is based on the number of apartments plus a fixed monthly fee
- No per-module add-ons — you adopt what you need
- Pass-through costs (SMS, letter mail, visualisations) are itemised separately
Frequently asked questions
Let's see what your project would look like in Roomdesk
Leave your details and the project size — we'll book a 20-minute demo.